01 / BRIEF
Clarify the product and task
You provide: product references, the issue to resolve and known quantity or destination.
We organise: requirements, missing information and questions for the scope.
THE PROJECT PROCESS
Know the next step.
Start with one task or a wider project. Agree who does what, what you will receive and what needs your approval.
Discuss your project
- 1
Share the need
A product reference and the work you need help with. Quantity, destination and timing help when available.
Initial clarification identifies missing information; it does not automatically start a full supplier search.
- 2
Agree the work
Confirm tasks, deliverables, service fees, execution responsibilities and the next approval point.
External checks, receiving, packing and transport costs are identified where relevant.
- 3
Execute & review
Follow the agreed work through written updates, actual records and buyer decisions.
If requirements or circumstances change, the next work is clarified before it proceeds.
MORE DETAIL WHEN NEEDED
Which stages apply to your project?
A supplier check does not require a full production programme. The following stages are a reference for wider sourcing and order coordination.
View inputs, work and approval points
02 / SCOPE & FEES
Confirm the work before it starts
You review: proposed tasks, deliverables, service fees and payment stages.
We record: responsibilities, included costs, external work and change boundaries.
03 / SUPPLIER OPTIONS
Compare like with like
You confirm: important specifications and the conditions that matter.
We organise: comparable offers, reviewed information and open questions within scope.
04 / SAMPLES & CHANGES
Clarify the next product decision
You approve: requirements, proposed changes and the next action.
We coordinate: sample questions, agreed checks, packing details and supplier responses.
05 / ORDER FOLLOW-UP
Keep milestones visible
You confirm: order terms, milestones and the changes requiring your approval.
We record: progress, missing inputs, exceptions and agreed follow-up.
06 / AGREED CHECKS
Review before the next confirmed step
You decide: whether to proceed, clarify a concern or request a change.
We provide: records of checks actually performed, with issues and limitations identified.
07 / RECEIVING & HANDOVER
Coordinate goods and records
You approve: receiving, packing and carrier arrangements relevant to the project.
We coordinate: the agreed counts, packing records, item combinations and handover information.
You keep the key decisions.
Supplier selection, product changes, additional work and release instructions are confirmed at the agreed checkpoints. Payment, checks and shipment release follow the project terms rather than one fixed payment model.
See how work and fees are defined →If an issue appears
Record what was found, clarify the supplier's response, then agree the next action. Rework, extra checks or other options depend on the situation and the parties' agreement; an outcome is not promised in advance.
See useful decision records →TRY ONE DEFINED PIECE OF WORK
Keep the first task easy to assess.
Start with the issue, confirm a useful deliverable and agree the scope and fees. A wider sourcing relationship can follow if the work fits.
FROM A FIRST TASK TO WIDER SUPPORT
Start focused. Continue across agreed stages.
A focused first task can lead to wider supplier, product or order coordination. The continuing scope, execution arrangements and fees are agreed around the project.
For an order, several SKUs or recurring purchasing
Bring the work as it stands. A focused task is one way to begin; a wider order or purchasing requirement can be scoped from the outset. We review the requirements, schedule and execution availability before accepting the work.
A new product
Requirements, supplier search, samples and changes can be coordinated through named approval points.
Start with a supplier searchAn order in progress
Supplier follow-up, included checks, packaging questions and handover can continue under a defined order scope.
Explore order coordinationRecurring purchasing work
Repeat tasks, update requirements, execution capacity and fees are reviewed before ongoing support is agreed.
Describe the wider workWhat a continuing project plan defines
Scope & availability
Products or SKUs, suppliers, order frequency, locations and target dates are reviewed against the work and execution availability.
Ownership & updates
Each action has an owner and next due date. The project identifies the routine contact, reporting rhythm and escalation route.
Changes & exceptions
Issues stay linked to the affected SKU or order, with the proposed action, timing or cost impact and decision needed.
Checks & release
The included checkpoints, records and buyer authorization are identified for each relevant stage.
Before we commit the project
The proposal confirms scope, execution availability, target milestones, responsibilities and fees. It also identifies the day-to-day contact and escalation arrangements. Any required cover or handover arrangement is confirmed for the work before it starts.
Built around your order plan.
For multiple SKUs or recurring shipments, we agree the forecast workload, receiving plan, processing capacity, routine contact, update rhythm and escalation route before accepting the scope. Volume pricing and repeat instructions can be agreed for the recurring work.
Eddie: the coordinating lead
Requirements, supplier follow-up, execution coordination and key decisions within the agreed scope.
Coordination team — routine follow-through
Routine supplier follow-up, documents, progress records and updates follow the project plan. Questions that affect requirements, timing or cost are escalated for review.
Execution provider: the physical work
The receiving or checking location, named provider, methods and charges are confirmed before the relevant work starts.
You: the approval points
Approve the requirements, changes, added work and release instructions at the agreed checkpoints.
Existing factories and agents can remain involved. Confirm the work boundary, information sharing and approval points for all parties before the wider work proceeds.
BEFORE RECEIVING, CHECKS OR RELEASE
See who acts. Keep the decisions that matter.
The task confirmation connects the execution provider, the work and your approval points before goods move.
Eddie coordinates
Requirements, supplier follow-up, the exception list and the next action within your proposal. Questions and supplier responses stay attached to the issue they affect. Coordination colleagues maintain the routine follow-up and records; issues requiring a decision are brought back to Eddie and the buyer as appropriate.
The provider executes
The receiving or checking location, named provider, method and records are listed for the included physical work. Handling, storage, packing and other external charges are identified.
You authorize
Provider selection, added costs, changes and release instructions return to you at the approval points. A packing or dispatch step proceeds on the authorization set out for the task.
For a shipment task, check the goods as well as the fee.
Your confirmation should identify receiving and custody responsibilities, the records provided, unresolved exceptions and who can authorize release. A small service fee alone does not define the responsibility for a high-value shipment.